Manage a repository of safety data sheets for hazardous materials

Safety Data Sheets (SDS/MSDS)

Keep safety data sheets current, approved, and connected to the materials and people who use them.

Safety Data Sheets module icon
Keep Safety Data Sheets and Chemical Information Connected
Trackmedium's eQMS Safety Data Sheets module keeps SDS files, chemical information, supplier contacts, and revision history together. Attach an existing sheet or record its details in structured fields. Route SDS records through approval, publish them on their effective date, and notify the intended readers. Generate a printable workplace card from entered details, connect configured training, and use periodic reviews to manage updates and retirement.

Store SDS Files or Structured Details
Attach an existing safety data sheet or enter its information in the Details tab. Record material identifiers, CAS number and index name, a hazards summary, locations, department, owner, and key dates. Keep related files, external URLs, and supporting system-document links with the record.
Connect Material and Supplier Information
Select a chemical profile to populate its material number, name, CAS identifiers, and hazard information. Select supplier profiles and contacts to populate their details. Keep manufacturer contact and emergencycontact information alongside one or more supplier records.
Approve and Publish Current Sheets
Route a draft to its assigned approvers, with sequential approval when multiple approvers are selected. Approved sheets move to Awaiting Publishing for preparation, then publish when their effective date is reached. Notify the electronic distribution list and retain the locations requiring printed copies.
Generate Printable Workplace Cards
When SDS details are entered in text fields, view the simplified Printable Workplace Card and use the action to generate a PDF. The generated card is attached to the SDS record for printing or reference, bringing key hazard, handling, and emergency information into a convenient workplace format.
Link Training and Read & Understood
Connect training or Read & Understood to an SDS revision. Set up the required profile before sending the SDS to Approval. Start training at Awaiting Publishing and retain the related assignments with the document.
Review, Revise, and Retire Sheets
Use review-date reminders and review records to document whether an SDS remains current, needs changes, or is no longer needed. Review completion can create a change or obsolescence request for approval. Retain prior revisions and linked requests; restoring an obsolete sheet creates a new draft revision.
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
SDS Lifecycle at a Glance
The SDS workflow has four states: Draft, Approval, Awaiting Publishing, and Published. These six activities also show how periodic reviews and controlled change or obsolescence requests maintain a published sheet. Review completion can create a request for approval; it does not immediately replace or retire the SDS.
Capture the SDS Draft: attach a sheet or enter details, ownership, contacts, and key dates. Capture the SDS Draft: attach a sheet or enter details, ownership, contacts, and key dates.
Approve the Sheet Approval: assigned approvers assess the SDS or return it with comments. Approve the Sheet Approval: assigned approvers assess the SDS or return it with comments.
Prepare for Publishing Awaiting Publishing: prepare printed copies and any configured training. Prepare for Publishing Awaiting Publishing: prepare printed copies and any configured training.
Publish the Revision Published: make the current SDS available on its effective date. Publish the Revision Published: make the current SDS available on its effective date.
Review the Information Record review findings and decide whether the sheet needs an update. Review the Information Record review findings and decide whether the sheet needs an update.
Revise or Retire Approve a change or obsolescence request before updating or retiring the SDS. Revise or Retire Approve a change or obsolescence request before updating or retiring the SDS.
Built for Quality-Driven Industries
Trackmedium's eQMS Safety Data Sheets (SDS/MSDS) module helps teams maintain safety information across locations. Keep SDS files, material and supplier details, approved revisions, and review evidence connected to the people who need them.
Regulated Industries
Retain approved SDS records, supplier details, review evidence, and controlled revisions to support your organization's established safety and document-management processes.
  • Life Sciences
  • Medical Devices
  • Aerospace & Defense
  • Oil & Energy
  • Automotive & Industrial Manufacturing
Non-Regulated & Growth-Focused Sectors
Replace scattered safety sheets with a controlled repository, workplace references, related contacts, and review records that teams can keep current.
  • Consumer Goods
  • General Manufacturing
  • Logistics & Supply Chain
  • Hardware Technology
  • Construction & Engineering
Why Trackmedium eQMS?
Trackmedium eQMS helps teams centralize quality data, automate work, and keep decisions traceable across the full quality system.
Find Current Safety Information
Bring SDS files, material identifiers, hazard information, and manufacturer or supplier contacts into one controlled record that teams can access by location and ownership.
Support Workplace Awareness
Give teams a printable workplace reference and connect training or Read & Understood to the SDS. Keep the full sheet and its supporting files available alongside the card.
Keep Updates Under Control
Retain approvals, effective dates, review findings, and revision history. Use controlled requests to change or retire sheets while preserving the reasons and supporting evidence.
Frequently Asked Questions
Can we upload an existing SDS instead of entering its details?
Yes. Choose to attach a copy of the SDS, or choose to enter its information in the Details tab. The Details and Printable Workplace Card tabs appear when the text-field option is selected. Keep supporting files and document links with either approach.
Can an SDS use an existing chemical material profile?
Yes. Select a chemical profile to populate the SDS with its material number, name, CAS number, CAS index name, hazards summary, and hazard-communication information.
Can we keep manufacturer and supplier contacts with the sheet?
Yes. Record the manufacturer name, address, contact details, and emergency-contact number. Keep one or more supplier records. Select supplier profiles and contacts to populate the corresponding information, or enter the supplier details directly.
How does SDS approval and publishing work?
The SDS uses Draft, Approval, Awaiting Publishing, and Published. Multiple approvers are handled sequentially. Approval rejection returns the record to its originator with comments. Approved sheets wait for their effective date and cannot be published earlier; readers on the electronic distribution list are notified when the sheet is published.
Can we generate a printable workplace safety card?
Yes, when SDS details are entered in text fields. The Printable Workplace Card tab displays a simplified card derived from those details. Use Generate Printable Workplace Card to create a PDF and attach it to the record for printing or reference. Keep the full SDS available with the card.
Can we assign SDS training or Read & Understood?
Yes. Assign training or Read & Understood to an SDS revision. Set up the course or acknowledgment profile before sending the sheet to Approval. Start the related training at Awaiting Publishing and retain the linked assignments.
What happens when a periodic review finds that an SDS needs updating?
Complete a review record with comments, evidence, a next review date, and its review output. Changes Required creates a change request for approval. An accepted request creates a new draft revision assigned to the selected user. Changes not Required creates no follow-up request, while the next review date updates on the published sheet.
How do we retire or restore an SDS?
Submit an obsolescence request for approval. Accepting it moves the sheet to Obsolete and restricts access according to configured permissions. A completed review marked Document is no longer needed can create the request. An authorized owner or manager can restore an obsolete SDS by creating a new draft revision for preparation and approval.
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Ready to Keep Your Safety Data Sheets Current?
Bring SDS files, chemical details, approvals, workplace cards, and controlled revisions together in Trackmedium eQMS.