Seamlessly record and inspect received materials for compliance

Receiving & Inspection

Record received materials, manage inspection plans, handle failed inspections, and centralize receiving evidence.

Receiving and Inspection module icon
Control Material Receiving and Inspection
Trackmedium eQMS helps teams create receiving records and manage material inspection plans before received materials are used in production.

The module simplifies inspection work by breaking the receiving and inspection process into manageable, traceable steps.

Define Sampling Define Sampling Sampling Plans
Create reusable percentage, fixed-size or lot-range sampling plans. Define sample sizes and, for range plans, acceptance and rejection counts.
Approve Inspection Plans Approve Inspection Plans Material Inspection Plans
Define shipment checks, qualitative or quantitative criteria, inspectors and inspection times. Route plans for approval before making them active.
Record the Receipt Record the Receipt Receiving Records
Capture supplier, purchase order, material, lot and quantity details. Select whether each material needs inspection and create its linked inspection record.
Follow Up and Complete Follow Up and Complete Failed Inspection Handling
When the NCR module is enabled, create linked Part/Product NCRs for failed inspections and carry material and supplier details into the follow-up record.
Record and Evaluate Record and Evaluate Flexible Results Recording
Choose pass/fail, detailed results for failures, or results for every sample. Record measured values against minimum and maximum limits.
Assign Inspections Assign Inspections Inspection Assignments and Reminders
Assign material and criteria inspections to responsible users. Track open work and use due-date escalations to keep inspection activities moving.
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Supports industry standards logo
Inspection Rules That Match Your Materials
Sampling That Fits the Lot
Use percentage or fixed-size samples, or define sample sizes and accept/reject counts for successive lot-size ranges.
Approved Inspection Plans
Identify materials, approvers, inspectors and expected inspection times. Keep active plans available for receiving and close plans that are no longer used.
Shipment and Sample Checks
Combine shipment-level pass/fail checks with qualitative or quantitative sample criteria. Mark critical criteria and define measurement units and limits.
The Right Level of Detail
Record only pass/fail, capture details for failed samples, or retain every sample result. Attach inspection instructions, files and supporting evidence.
Clear Inspection Ownership
Create linked inspection records from receiving and assign criteria work to inspectors. Keep individual assignments and due-date reminders visible.
Connected Failure Follow-Up
Calculate the inspection outcome and link failed material to a Part/Product NCR when Nonconformance Management is enabled. Keep supplier and material context with the NCR.
Receiving & Inspection Lifecycle at a Glance
Connect sampling and plan approval with receiving, assigned inspections, recorded results and nonconformance follow-up.
Define Sampling Set percentage, fixed-size or lot-range sampling rules, including sample sizes and acceptance or rejection counts where applicable. Define Sampling Set percentage, fixed-size or lot-range sampling rules, including sample sizes and acceptance or rejection counts where applicable.
Approve Inspection Plans Define material-specific criteria, inspectors and inspection times. Route the plan for approval and activate it for receiving. Approve Inspection Plans Define material-specific criteria, inspectors and inspection times. Route the plan for approval and activate it for receiving.
Record the Receipt Capture supplier, purchase order, material, lot number and quantities. Decide whether each received material needs inspection. Record the Receipt Capture supplier, purchase order, material, lot number and quantities. Decide whether each received material needs inspection.
Assign Inspections Create linked material inspection records and assign criteria inspections to the responsible users. Assign Inspections Create linked material inspection records and assign criteria inspections to the responsible users.
Record and Evaluate Complete shipment and sample checks. Record the chosen level of result detail and calculate the overall inspection outcome. Record and Evaluate Complete shipment and sample checks. Record the chosen level of result detail and calculate the overall inspection outcome.
Follow Up and Complete When NCR is enabled, link failed inspections to Part/Product NCRs. Retain the results and supporting evidence before completing inspection records. Follow Up and Complete When NCR is enabled, link failed inspections to Part/Product NCRs. Retain the results and supporting evidence before completing inspection records.
Why Trackmedium eQMS?
Trackmedium eQMS helps teams centralize quality data, automate work, and keep decisions traceable across the full quality system.
Consistent Incoming Checks
Give inspectors approved material plans, defined criteria and sampling rules so receiving checks follow a repeatable process.
Traceable Inspection Evidence
Keep purchase orders, suppliers, lots, sample results, attachments and inspection history connected from receipt through completion.
Connected Nonconformance Follow-Up
Link failed inspections to Nonconformance Management when enabled, bringing material and supplier details into the quality follow-up process.
Frequently Asked Questions
What sampling methods are available?
Sampling plans support percentage, fixed-size and lot-range methods. Range plans include sample sizes and acceptance/rejection counts for successive lot-size ranges.
Can we inspect both the shipment and individual samples?
Yes. Material inspection plans can include shipment-level pass/fail checks and qualitative or quantitative sample criteria, including critical criteria, measurement units and minimum/maximum limits.
How much result detail can inspectors record?
The plan can specify pass/fail only, detailed results for failures, or detailed results for all samples. Quantitative records can retain actual measured values; qualitative records can retain pass/fail results.
What happens when an inspection fails?
With Nonconformance Management enabled, inspectors can create linked Part/Product NCRs and carry supplier and material details into them. The documented standard workflow requires a failed inspection to have its NCR created before completion.
Which related modules support the process?
Materials and Suppliers provide the profiles used in receiving. Document Control supplies linked inspection instructions. When Asset Calibration & Maintenance is enabled, quantitative criteria can reference measuring-device models and devices.
Ready to Control Receiving and Inspection?
Centralize receiving records, inspection plans, supplier context, and nonconformance follow-up.