Create, publish, and access documentation in one central system
The Document Control software offered by Trackmedium QMS, allows you to store all your company's documents in one centralized secure system and enforce consistent processes for reviewing, approving, changing, releasing, and obsoleting documents across multiple departments, and geographical locations.
The software simplifies the management of documents and exceeds compliance requirements. It reduces overall compliance cost and increases efficiency by automating key processes such as revision control, scheduled reviews and release of documents.
Automated Revision ControlOnce the new revision of a document becomes effective, access to the prior revision is restricted ensuring that only the latest approved versions of documents are being accessed and used across your company. Additionally, revision history shows information about every change including reason for change, approval date, approver, and the approver's signature.
Scheduled Regular ReviewsBased on a pre-defined review frequency, Documents Owners will be automatically notified to review documents to determine whether these documents are still effective or need to be modified.
Automated ReleaseDocuments will be released automatically after a pre-defined period.
Manage Changes to DocumentsManage and collaborate with users on requests for changing or obsoleting a controlled document within the software.
Transfer Metadata to MS Office DocumentsSetup templates for your Microsoft® office documents and transfer information such as Trackmedium QMS document number and revision number from the Trackmedium QMS Document to the Microsoft® Office document header.
Centralize DocumentsStore your company's documents in one centralized secure system that allows you to easily locate documents using intelligent search and enforce consistent, companywide document approval/review workflow processes.
Control Access to DocumentsSecure your documents with flexible security configuration allowing you to control documents' access at the levels of individual users, user groups, locations and more.
Exceed Compliance RequirementsFacilitate compliance with document control requirements of global regulations and industry standards including ISO 9001, ISO 14001 and OHSAS 18001.
Mobile and Tablet FriendlyAccess documents from any location via your tablet or smart phone.
Ability to CustomizeCustomize the built-in Document form by adding or removing fields based on your specific company needs using our intuitive drag-and-drop designers. Additionally, you can customize the review and approval workflow or create your brand new workflows.
Document Control module is part of Trackmedium QMS compliance platform allowing connectivity with other Trackmedium QMS modules (that control other quality processes) resulting in seamless quality management:
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