Equipment Management

Control equipment, tools, instruments, and quality-impacting assets with centralized records, location tracking, check-in/check-out, scheduled maintenance, calibration management, and complete audit-ready history.

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      Equipment Management

      Control equipment, tools, instruments, and quality-impacting assets with centralized records, location tracking, check-in/check-out, scheduled maintenance, calibration management, and complete audit-ready history.
      Modernize Equipment Management with Trackmedium eQMS
      Trackmedium's eQMS Equipment Management module helps Quality and Maintenance teams maintain controlled, traceable records for equipment, tools, instruments, gauges, and other quality-impacting assets. Centralize equipment details, track status and location, manage check-in and check-out, schedule maintenance and calibration, and keep complete evidence of every activity performed on each item.
      Centralized Equipment Register
      Maintain a controlled list of equipment, tools, instruments, and quality-impacting assets with key details such as equipment ID, type, serial number, owner, supplier, location, and related documents.
      Status and Location Tracking
      Track whether equipment is active, available, checked out, transferred, lost, idle, returned, or retired. Manage both home location and current location.
      Check-In and Check-Out Management
      Record who has the equipment, when it was checked out, where it was moved, when it is due back, and when it was returned.
      Maintenance and Calibration Scheduling
      Define whether equipment requires maintenance, calibration, or both, then schedule recurring activities based on cadence or defined requirements.
      Activity Records and Evidence
      Keep completed maintenance and calibration records with results, notes, attachments, certificates, instructions, and supporting evidence.
      Quality-Connected Equipment History
      Maintain traceable history, action items, and related activity, and connect equipment records with other Trackmedium modules such as Receiving & Inspection, Document Control, and CAPA.
      Supports industry standards logo
      Supports industry standards logo
      Supports industry standards logo
      Supports industry standards logo
      Supports industry standards logo
      Supports industry standards logo
      07
      Trackmedium eQMS has brought everything together into a single source of truth, eliminating disconnected systems. It has streamlined our operations and made data more accessible than ever before. All modules are highly customizable and seamlessly interconnect, which is wonderful.
      Larry Tyler, Quality Systems Manager
      Equipment Management Lifecycle at a Glance
      Trackmedium's eQMS Equipment Management module supports the complete lifecycle:
      Register Equipment, Create a controlled equipment record for tools, instruments, gauges, machines, or other quality-impacting assets.
      Define Controls, Set ownership, location, status, check-out rules, maintenance requirements, calibration requirements, and related documentation.
      Assign or Check Out, Issue equipment to a user, department, location, job, or process while tracking who has it and when it should return.
      Schedule Maintenance and Calibration, Create maintenance and calibration schedules based on cadence, due dates, equipment requirements, or operational needs.
      Complete Work and Capture Evidence, Record completed maintenance or calibration activity, attach certificates or supporting evidence, and document results, notes, and responsibility.
      Review History or Retire, Review full equipment history, related actions, transfers, completed work, and status changes. Retire equipment while preserving the record for audit readiness.
      Built for Quality-Driven Industries
      Trackmedium's Equipment Management module helps organizations control the equipment and tools used across quality, manufacturing, inspection, laboratory, maintenance, and operational processes.
      Regulated Industries
      Ideal for organizations that must comply with global regulations and standards such as ISO, FDA, and 21 CFR Part 11.
      Non-Regulated & Growth-Focused Sectors
      Perfect for companies seeking to strengthen quality culture, reduce operational risk, and improve efficiency - even without formal compliance mandates.
      Why Trackmedium eQMS?
      Improve Equipment Visibility
      Know what equipment you have, where it belongs, where it currently is, who has it, and whether it is ready for use.
      Stay Maintenance and Calibration Ready
      Schedule recurring maintenance and calibration activities, assign responsibility, and keep complete records of completion.
      Maintain Audit-Ready Traceability
      Keep equipment history, certificates, attachments, action items, and related quality records connected in one controlled system.
      Frequently Asked Questions
      Can we track tools, instruments, gauges, and equipment?
      Yes. Trackmedium can be used to manage equipment, tools, gauges, instruments, machines, inspection equipment, production equipment, lab equipment, and other quality-impacting assets.
      Can we store equipment details like serial number and manufacturer?
      Yes. Equipment records can include key details such as equipment ID, type, model, serial number, manufacturer, owner, supplier, purchase details, location, and related documents.
      Can we track equipment location?
      Yes. The module can track both the equipment's home location and current location, helping teams understand where an item belongs and where it is currently being used.
      Can users check equipment in and out?
      Yes. Check-in and check-out tracking helps teams record who has the equipment, when it was issued, where it was moved, when it is due back, and when it was returned.
      Can we track equipment status?
      Yes. Equipment status can show whether an item is active, available, checked out, transferred, lost, idle, returned, retired, or otherwise unavailable.
      Can equipment be marked as calibratable, maintainable, or both?
      Yes. Equipment can be configured based on whether it requires calibration, maintenance, or both.
      Can we schedule calibration?
      Yes. Calibration activities can be scheduled based on defined cadence, requirements, due dates, parameters, instructions, and required conditions.
      Can we schedule maintenance?
      Yes. Maintenance activities can be scheduled based on cadence or operational requirements, including recurring schedules such as daily, weekly, monthly, yearly, or as needed.
      Can maintenance records be created automatically?
      Yes. Scheduled maintenance can automatically create and assign maintenance records based on the defined schedule and responsibility.
      Can work be assigned internally or externally?
      Yes. Calibration and maintenance responsibility can be assigned internally or externally depending on how the equipment is managed.
      Can we attach certificates and supporting evidence?
      Yes. Users can attach calibration certificates, maintenance evidence, instructions, documents, notes, and other supporting files.
      Can we keep a full history of equipment activity?
      Yes. Trackmedium keeps related activity, completed work, check-in/check-out history, transfers, action items, attachments, and maintenance or calibration records connected to the equipment record.
      Can equipment connect with other Trackmedium modules?
      Yes. Equipment Management can connect with modules such as Receiving & Inspection, Document Control, and CAPA to support traceability across quality operations.
      Is this for Quality teams, Maintenance teams, or both?
      It is designed for both. Quality teams can maintain traceability and audit readiness, while Maintenance teams can manage equipment readiness, service schedules, and activity history.
      Can the workflow and fields be customized?
      Yes. Trackmedium is configurable, so fields, statuses, schedules, views, workflows, notifications, and permissions can be adjusted to match your process.
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      Ready to Take Control of Equipment Management?
      Centralize equipment records, track usage, schedule maintenance and calibration, and keep every asset audit-ready.
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